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How To Complete a Shipper's Export Declaration
The Shipper's Export Declaration (SED) must accompany most international dutiable shipments valued over $2,500 US or containing validated licensed materials or destined for certain Eastern European countries. The SED MUST be completed on buff (yellow) or goldenrod colored paper, typed or in ink. The SED may also be filed electronically by going to www.aesdirect.gov.
The SED, Commerce Form 7525-V, is used for compiling the official U.S. export statistics for the United States and for export control purposes.
NorthStar Express Freight can prepare and file the SED for you. To do so you must authorize us by providing an airway bill or in the case of a routed export transaction, a signed power of attorney.
| 1a. | U.S. Principal Party
in Interest (USPPI)/Exporter. The company name and address
or if an individual, your name and address. The foreign entity must
be listed as the USPPI if in the United States when the items are
purchased or obtained for export. Use only the first 5 digits of the
ZIP code. |
| b. | USPPI/Exporter Employer
Identification Number (EIN) or ID. Enter the Company's
EIN, or if shipping as an individual, enter your Social Security Number
(SSN). |
| c. | Parties to a Transaction.
Indicate if this is a related or non-related party transaction. A
related party transaction is a transaction between a USPPI and a foreign
consignee, (i.e. parent company or sister company), where there is
at least 10 percent ownership of each by the same U.S. foreign person
or business enterprise. |
| 2. | Date of Exportation.
Enter the scheduled NorthStar pick-up date. The date format should
be MM/DD/YYYY. |
| 3. | Transportation Reference
Number. Report the booking number for ocean shipments.
The booking number is the reservation number assigned by the carrier
to hold space on the vessel for the cargo being shipped. For air shipments
the airway bill number must be reported. For other methods of transportation
leave blank. |
| 4a. | Ultimate Consignee.
Enter the name and address of the foreign party actually receiving
the merchandise for the designated end-use or the party so designated
on the export license. For overland shipments to Mexico, also include
the Mexican state in the address. |
| b. | Intermediate Consignee.
Enter the name and address of the party in a foreign country who makes
delivery of the merchandise to the ultimate consignee or the party
so named on the export license. |
| 5. |
Forwarding Agent. Enter the
name and address of the forwarding or other agent authorized by
the principal party in interest. The forwarding or other agent is
that person in the United States who is authorized by a principal
party in interest (U.S. or foreign) to perform the services required
to facilitate the export of items from the United States. The forwarding
or other agent is never the USPPI on the SED or AES record, unless
they act in the capacity of an order party. Forwarding Agent—NorthStar
Express Freight, Inc. 350 South Washington Street, Falls Church,
VA 22046. |
| 6. | Point (State) of Origin
or Foreign Trade Zone (FTZ) Number. (a) If from a FTZ enter
the FTZ number for exports leaving the FTZ, otherwise enter the (b)
two digit U.S. Postal Service abbreviation of the state in which the
merchandise starts its journey to the port of export, or (c) State
of the commodity of greatest value, or (d) State of consolidation. |
| 7. | Country of Ultimate Destination.
Enter the country in which the merchandise is to be consumed, further
processed, or manufactured; the final country of destination as known
to the exporter at the time shipment; or the country of ultimate destination
as shown on the export license. |
| 8-14. | Information obtained from NorthStar. |
| 8. | Loading Pier.
(For vessel shipments only) Enter the name of the pier at which the
merchandise is laden aboard the exporting vessel. |
| 9. | Method of Transportation.
Enter the method of transportation by which the merchandise is exported
(or exits the border of the United States). Specify the method of
transportation by name, such as vessel, air, rail, truck, etc., specify
"own power" if applicable. |
| 10. |
Exporting Carrier. Enter the
name of the carrier transporting the merchandise out of the United
States. For vessel shipments give the name of the vessel. |
| 11. |
Port of Export. (a) For overland
shipments, enter the name of the U.S. Customs port at which the
surface carrier (truck or railcar) crosses the border; (b) For vessel
and air shipments, enter the of the U.S. Customs port where the
merchandise is loaded on the carrier (airplane or Ocean vessel)
that is taking the merchandise out of the United States; (c) For
Postal (mail) shipments, enter the U.S. Post Office from which the
merchandise is mailed. |
| 12. | Foreign Port of Unloading.
For vessel shipments between the United States and foreign countries,
enter the foreign port and country at which the merchandise will be
unloaded from the exporting carrier. For vessel and air shipments
between the United States and Puerto Rico, enter the Schedule C code,
"U.S. District and Port Code". |
| 13. | Containerized.
(For vessel shipments only) check the YES box for cargo originally
booked as containerized cargo and for cargo that has been placed in
containers at the vessel operator's option. |
| 14. | Carrier Identification
Code. Enter the 4-character Standard Alpha Code (SCAC)
of the carrier for vessel, rail and truck shipments, or the 2- or
3-character International Air Transport Association (IATA) code of
the carrier for air shipments. In a consolidated shipment, if the
ultimate carrier is unknown, the consolidators carrier ID code may
be reported. The National Motor Freight Traffic Association (703)
838-1831 or www.nmfta.org issues the SCAC's for ocean carriers, trucking
companies and consolidators. The American Association of Railroads,
(Railinc), (919) 651-5006 issues the SCAC codes for rail carriers.
The International Air Transportation Association (IATA) issues the
air carrier codes. The IATA codes are available on the Foreign Trade
Division web site under "Air Carrier Codes" at www.census.gov/foreign-trade. |
| 15. | Shipment Reference Number.
Enter the NorthStar work order # / bill of lading #. |
| 16. |
Entry Number. Enter the Import Entry Number when the export transaction is used as proof of export for import transactions, such as In-Bond, Temporary Import Bond or Drawback's and so forth. Also, an Entry number is required for merchandise that is entered as an import (CF-7501 or Automated Broker Interface (ABI) entries) and is then being exported out of the United States.
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| 17. | Hazardous Materials.
Check the appropriate "Yes" or "No" indicator that identifies the
shipment as hazardous as defined by the Department of Transportation. |
| 18. | In Bond code.
Report one of the 2-character In-Bond codes listed in Part IV of Appendix
C of the FTSR (15 CFR Part 30) to include the type of In-Bond or not
In-Bond shipment. Enter code "70" for Not-In-Bond. |
| 19. | Routed Export Transaction.
Check the appropriate "Yes" or "No" indicator that identifies the
transaction as a routed export transaction. A routed export transaction
is where the foreign principal party in interest authorizes NorthStar
Express to export the merchandise out of the United States. |
| 20. | Schedule B Description
of Commodities. Use columns 22-24 to enter the commercial
description of the commodity being exported, its schedule B number,
the quantity in schedule B units, and the shipping weight in kilograms.
Enter a sufficient description of the commodity as to permit verification
of the Schedule B commodity number or the commodity description as
shown on the export license. Include marks, numbers, or other identification
shown on the packages and the numbers and kinds of packages (boxes,
barrels, baskets, etc.) |
| 21. | "D" (Domestic), "F" (Foreign)
or M (Foreign Military Sales). Indicate (a) Domestic exports
(D)—merchandise that is grown, produced, or manufactured in the
United States (including merchandise that has been enhanced in value
or changed from the form in which imported by further manufacture
or processing in the United States; (b) Foreign Exports (F)—merchandise
that has entered the United States and is being re-exported in the
same condition as when imported; (c) Foreign Military Sales (M)—exports
of merchandise that are sold under terms of the foreign military sales
program. |
| 22. | Schedule B Number.
Enter the commercial description of the commodity being exported and
the ten-digit commodity number as provided in Schedule B7#151;Statistical
Classification of Domestic and Foreign Commodities Exported from the
United States. If necessary, the Harmonized Tariff Schedule (HTS)
number can be reported on the SED. |
| 23. | Quantity (Schedule B
Units). Report whole unit(s) as specified in the Schedule
B commodity classification code. Report also the unit specified on
the export license if the units differ. |
| 24. | Shipping Weight (kilograms).
Enter the gross shipping weigh in kilograms for each Schedule B number.
To determine kilograms multiply pounds (lbs.) by 0.4536. |
| 25. | VIN/Product Number/Vehicle
Title Number. (For used self-propelled vehicles only).
Report the following items of information for used self-propelled
vehicles as defined in Customs regulations 19 CFR 192.1: (1) Report
the unique Vehicle Identification Number (VIN) in the proper format;
(2) Report the Product Identification Number (PIN) for those used
self-propelled vehicles for which there are no VINs; and (3) the Vehicle
Title Number. |
| 26. | Value (U.S. dollars).
Enter the selling price or cost if not sold, including freight insurance,
and other charges to the U.S. port of export, but excluding unconditional
discounts and commissions (nearest whole dollar, omit cents). The
value to be reported on the SED is the exporter's (U.S. principal
party's in interest) price or cost if no sold, to the foreign principal
party in interest. Report one value per each Schedule B number. |
| 27. | License No./License Exception
Symbol/Authorization. Whenever a SED or AES record is required—(a)
enter the license number on the SED or AES record when you are exporting
under the authority of a Department of Commerce, Bureau of Export
Administration (BXA) license, a Department of State, Office of Defense
Trade Controls (ODTC) license, a Department of the Treasury, Office
of Foreign Assets Control (OFAC) license (enter either the general
or specific OFAC license number), a Department of Justice, Drug Enforcement
Agency (DEA) permit, or any other license number issued by a Federal
Government agency. For the BXA license the expiration date of the
license must be entered on the paper version of the SED only. (b)
Enter the correct license Exception symbol (e.g. LVS, GBS, CIV) on
the SED or AES record when you are reporting under authority of a
License Exception. See ß 740.1, ß 740.2, and ß 758.1 if of the Export
Administration Regulations (EAR). (c) Enter the "No license Required"
(NLR) designator when you are exporting items under the NLR provisions
of the EAR: (1) When the items being exported are subject to the EAR
but not listed on the Commerce Control List (CCL) (i.e. items that
are classified as EAR99); and (2) When the items being exported are
listed on the CCL but do not require a license. |
| 28. | Export Control Classification
Number (ECCN). Whenever a SED or AES record is required,
you must enter the correct ECCN on the SED or AES record for all exports
authorized under a license or License Exception, and items being exported
under the "No License Required" (NLR) provisions of the EAR that are
listed on the Controlled Commodity List and have a reason for control
other than anti-terrorism (AT). |
| 29. | Duly Authorized Officer
or Employee. Provide the signature of the exporter (U.S.
principal party in interest) authorizing NorthStar Express to affect
the export when such agent does not have a formal power of attorney
or written authorization. |
| 30. | Signature/Certification.
Provide the signature of the exporter (U.S. principal party in interest)
or authorized forwarding or other agent certifying the truth and accuracy
of the information on the SED. |
| 31. | Authentication.
For customs use only. |
For further information regarding the Shipper's Export Declaration visit http://www.census.gov/foreign-trade. See INFORMATION AES, REGULATIONS, SEDs/Forms
Copy of SED & Filled In SED
http://www.census.gov/foreign-trade/regulations/forms/new-7525v.pdf http://www.census.gov/foreign-trade/regulations/forms/correct-way-to-complete-the-sed.pdf
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