Follow these step by step actions and your International shipment will be on its way in no time.

Modes of transport:  ground, air, ocean, rail

Getting to your event:

• Shipping TO Your Event – Shipping Steps
• Shipping TO your event: Where to find important information

Returning from your event:

• Shipping FROM your event: Event specifics and information

Follow these easy steps to ship successfully TO your event internationally

Mouseover list items for more information.

Step One – Pick Up info

• Pick Up Date & time window
• Contact Name
• Phone w/ ext & email
• Reference Number
• Company Name
• Address
• Special requirements to pick up freight
• Special instructions

Step Two – Delivery info

• Delivery Date & time window
• Contact Name
• Cell phone # of contact at show
• Event Name
• Exhibiting Company Name
• Exhibiting Booth Number
• Decorator Company Name w/ Phone #
• Address for delivery
• Special requirements to deliver freight
• Special instructions

Step Three – Freight Description

• # of Pieces
• Color of Pieces
• Weight per Piece
• Dimensions
• Cargo Coverage per piece

Step Four – Required Forms

• NorthStar Bill of lading
• Commercial Invoice* Value may require an electronic Export Information filing through AES Direct
• *Shippers Letter of Instruction
• TSA docs (if flying)
• Labels for each piece of freight

Step Five – Customs Broker Info in Destination Country

• Customs Broker Name
• Contact Name
• Phone
• Fax
• Email

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Where to find your international show shipping information.

You may find this critical information in the;

1. Exhibitor kit
2. The show contractors web site (password may be required)
3. The show contractors office
4. The host organization

Shipping to your event

There are typically two delivery locations when shipping to a show.

Advanced Warehouse

Or

Show site ( Hotel, Convention Center, or meeting facility)

The Advanced Warehouse is generally open 30 days prior to the exhibit hall opening.  Show booth materials can generally be delivered to the advanced warehouse up to 4 days prior to the exhibit hall opening without a penalty.
All advanced warehouse materials will generally be moved from the advanced warehouse to the exhibit hall by the show decorator one day prior to the exhibit hall set up day.

Show Site deliveries are made directly to the exhibit hall and are limited to certain time frames and dates.  Delivery trucks will generally be directed to a marshalling yard to wait their turn to deliver your exhibit material to the exhibit hall.

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Returning from your event

There is typically one location to pick up your materials when shipping from a show internationally.

Show site. Materials are generally picked up directly from the exhibit hall. Drivers are directed to a marshalling yard to await their turn to pick up your material. The dates and times for pick up are very restricted.

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