Skip to content
Who We Serve · Corporate Exhibitors

Your display & materials ship out, show up, and come home — without becoming your problem.

Shipping to the show, and returning from the event, is the part of event planning that often gets overlooked. With so many moving parts and stakeholders, finding the right shipping solution can feel daunting. That's where your NorthStar shipping coach comes in.

Request a Quote Schedule a Consultation
Your officeShow floor
10,000+customers served
35 yrsshipping to trade shows and conventions
90 daysadvance notice before every show on your calendar

Event Shipping...NOT sexy, but we understand how to make it easier.

Want a guide? We'll walk you through every decision. Want it off your plate? Hand it over and we'll handle it.

New to event shipping

We'll walk you through the process

Your coach explains the decisions in plain language and asks the questions you didn't know to ask, so nothing surprises you on the show floor.

  • Direct-to-show or advance warehouse, show to show to show and the move-out from each event
  • How to label, pack, and palletize so freight arrives intact
  • Reminders and instructions before every show
Tradeshow pro

Tell us what you need. We'll get it done.

You already know your exhibit, your venues, and your deadlines. Send the details and we'll handle the rest without making you repeat yourself.

  • Customized pickup requests
  • Special handling instructions
  • Weekend and after-hours pickups by arrangement

Special requests welcome

Customized pickups, special handling, weekend pickups: we're okay with it all.

Pickups on your schedule
MonTueWedThuFriSatSunHoliday
Outside business hours: by arrangement

Weekend and holiday pickups

Show schedules don't follow business hours, so we don't either. Weekends, after-hours and holidays by arrangement (holidays cost extra).

Who talks to your exhibit builder
Exhibit house
→
NorthStar
→
Show floor
Your team in the middle

Exhibit house pickup and delivery

We coordinate directly with your exhibit builder, so your team doesn't have to be the middleman.

Tell us once
Fragile displayDemo equipmentDo not stack
PickupPassed along at every handoffBooth

Special handling instructions

Fragile displays, demo equipment, or crates that can't be stacked. Tell us once and we pass it along at every handoff.

Between shows
Show A
→
Storage
→
Show B
Home and back out again

Back-to-back shows

We can route freight from one show straight to the next, or into storage between them, so it doesn't make an unnecessary trip home.

NorthStar 360Free for NorthStar customers

Never miss a shipping deadline again

Share your show calendar and we'll reach out ninety days before each event, so you don't have to remember to call us.

Learn about 360  ›

Questions exhibitors ask us

If yours isn't here, your shipping coach is one call away.

How does this actually work?

You tell us what’s shipping, where it’s going and when the show is. We come back with questions about your building, the show’s requirements and the freight itself, then plan the route, pick it up, deliver it, and bring it back.

What’s it going to cost?

It depends on weight, distance, timing and what’s needed at each end. Five questions usually gets us close enough to tell you whether we’re the right fit — and we’ll tell you honestly if we’re not.

Should we ship to the advance warehouse or direct to show site?

It depends on how much time there is and what the show is charging for each. Your coach will walk you through the trade-off rather than just picking one.

Can you ship our display straight from one show to the next?

Yes. If the gap is short we’ll usually store it in between rather than send it home and back out — it’s less handling and often less money.

We have materials coming from three different vendors. Can you consolidate?

Often, yes — it depends on timing and where everything is coming from. If there isn’t enough runway we’ll route them separately and make sure they land together.

Can you arrange weekend or after-hours pickups?

Yes — weekends, after-hours and holidays by arrangement. There’s a charge for out-of-hours work (holidays cost extra), and we’ll tell you what it is before you commit to it.

Start the conversation.

Email your Shipping Coach directly — shippingcoach@northstarexpress.com

Request a Quote